How to Create Mailing Lists and Print Letters

 If you want to print multiple letters at once, you should use a tool called Mail Merge. Mail Merge is a process that allows you to create a mailing list and then print multiple letters at the same time. This program works with the help of Excel. Here are some useful tips to help you create and print your mailings efficiently. Using Mail Merge is extremely easy and will save you a lot of time and effort.

In the first step of the Mail Merge Wizard, you need to enter the address block. Select the first recipient in the list and click OK. Next, click the button labeled Insert Address Block. You will be shown a dialog box that lets you set the recipient's address elements. You can either accept the defaults or customize the format and appearance of the document. Choose the recipient list and choose whether you want to include or exclude certain recipients.

In the second step of the Mail Merge process, you need to select the data source. The data source may be an Excel spreadsheet, Access database, or Office address list. These databases contain records that Word will use to build your letter. If you don't have a mailing list yet, you can create one during the process. Once you've done this, add the data records to the data source. You'll need to format the postal codes as text.